Publishing coordinator, Quadrille (Design)

November 30, 2024

Are you detail-oriented, organised, and eager to support a talented design team? Quadrille are looking for a Publishing Coordinator to join on a part-time basis. This job share role, working three days a week, offers a fantastic opportunity to immerse yourself in the creative process.

Quadrille is a global, award-winning food and lifestyle publisher. We believe in the transformative power of books – our mission is to enrich readers’ lives, ignite creativity and spark conversations. Our emphasis is on high-quality illustrated books with integrity and longevity. Home to experts, household names and bright new talent in everything from cookery to craft, lifestyle and gift, we combine cutting-edge design with inspiring content for audiences around the world.

Reporting to the Design Manager, as Publishing Coordinator within our Design team, you'll play a key role in managing and updating digital design content, handling administrative tasks, and supporting the creative process. You’ll be sharing this role with another Publishing Coordinator who also works 3 days a week, so being collaborative and a team player is essential for this role.

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Responsibilities will include:

Updating and maintaining design content in Firebrand
Uploading design content for Amazon
Coding all design/photography/illustration invoices and keeping tracks of costs
Sending out author/agent copies and foreign editions
Linking hi-res images and making final PDFs for Firebrand and Amazon
Downloading and uploading files from repro, creating any images needed for eBooks, and batching JPEGs for Publicity and creating contact sheets
Creating cover assets for all books
Other ad hoc administrative duties to support the wider team.

What you’ll bring:

Excellent organisational and prioritisation skills, and attention to detail
A proactive and flexible approach to supporting various administrative duties
Excellent communication and collaboration skills
An interest in the books Quadrille works with and the publishing industry more widely
A familiarity with design tools and software, such as Firebrand and Adobe Creative Suite, is not essential but would be an advantage

Disability Confident

If you have opted into our disability confident scheme, below is the minimum criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can’t take all eligible candidates to interview.

Essential criteria:

Demonstrable interest in Publishing and in the books Quadrille publishes
Proven written ability showcased through your application
Experience/ Knowledge of MS Office Excel/Word/ Outlook
Demonstrable understanding of managing multiple stakeholders at varying seniorities
Demonstrable communication skills

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